Franking machines represent a considerable investment, but their benefits guarantee consistent returns. By simply understanding their key features and benefits, it is easy to see the role they play in the success of any business.
Essential Features of a Franking Machine
DIY Auto Stamping
When you buy a franking machine, you are buying a dedicated, standalone printer that lets you enter the franking amount using a numeric keyboard. Then the amount is printed on the inserted envelope or a self-adhesive label. More advanced machines have built-in scales that let them calculate the franking price themselves.
Because most medium-range franking machines are connected directly to Royal Mail’s network, franking rates will be automatically updated in their memory, which means the user no longer has to update them manually. Aside from convenience, automation ensures that the franking value entered is always correct. And since these machines can also be connected to the accountant’s or auditor’s books, updating the features accordingly will also come automatically.
A smart connected stamp printer is not all you get when you purchase a franking machine. It can also come with automatic feeders, which accept various envelope formats and forward these directly to the printer. After accepting the envelope, some advanced machines will even insert the document, weigh it, set the franking price and actually seal the envelope! All of these are done automatically for up to hundreds of mailing items in different formats.
Benefits of a Franking Machine
It’s easy to see how a franking machine increases productivity. Rather than spending time on mailing tasks, a business can concentrate on revenue-raising activities.
The mailing rate for a franked item is actually less than that for a stamped one. And even if the discounts look small, they can add up towards the end of the year and make a significant difference.
Being able to print more than the franking rate is just another benefit of franking. You can also upload your own company logo or whatever design that you would like to print.
As you may expect, how you use a franking machine will mainly determine the benefits it can offer your business. This typically means that a bigger business will get more savings from franking its own mail. However, this doesn’t mean that small businesses will not have the same benefit, because there are models that are made for their specific needs.
Finally, a small business may consider renting as an alternative, but this can turn out to be disadvantageous. When you rent, you can never be sure exactly how expensive the cost will eventually be. Buying, on the other hand, will keep the costs upfront and help you avoid surprises expenses, as long as you purchase the right model.